Tempo Club Bylaws
Written by Denise Reier
Monday, 12 September 2011 10:01

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ARTICLE I: Name
The name of this organization shall be the Fairfield Tempo Club, Inc., hereafter referred to as the Tempo Club

ARTICLE II: Objective
The objectives of the Tempo Club are:

Section 1
To stimulate and maintain an enthusiastic interest in all functions of the music department of the Fairfield City School District. To support the non-curricular needs/expenses of the 7th - 12th grade music department programs and to assist the Board of Education in support of all Fairfield music programs.

Section 2
To cooperate fully with the head of the music department, the music teachers, the school principals, and the Board of Education for the purpose of building and maintaining an organization of interested individuals who will be able to lend positive support and assistance in promoting and improving all activities of the music department.

ARTICLE III: Membership

Section 1
The membership of the club shall be limited to all 7th - 12th grade students and their families that are currently enrolled in any one of the music programs of the music departments. All other interested parties are welcome to attend Tempo Club meetings, however, only said members of the organization have voting rights at business meetings conducted by the club. Student members shall have all privileges except voting.

Section 2
Membership fees shall be established by the Tempo Club Executive Board at the annual planning meeting for the period August 1 through July 31 of the following school year.

ARTICLE IV: Officers

Section 1
The elected officers of the club shall be the President, Vice President, Secretary, Treasurer, Ways and Means Chair, and Publicity Director

Section 2
No elected officer shall serve more than two consecutive terms of one year each in the same position, or more than three consecutive years in any combination of positions.

ARTICLE V: Duties of Officers

Section 1
The President shall preside at all meetings of the Tempo Club, appoint all committees, and serve as a member ex-officio of all committees.

Section 2
The Vice President shall assume all duties of the President in his/her absence, or at the specific request of the President, and shall chair the Membership committee.

Section 3
The Secretary shall keep the records and minutes of all meetings of the club and attend to all correspondence.

Section 4
The Treasurer shall receive all funds acquired by the club, deposit same, and pay all bills approved for payment by the direction of the membership or Executive Board, keep accurate records of all receipts and disbursements as well as a complete record of all funds. All required tax forms must be filed by the Treasurer at the end of each accounting period. An annual repordt shall be filed with the Board of Education.

Section 5
The Publicity Director shall attend to all advertising and press releases and liason with all public information media to assure adequate dissemination of publicity concerning the club and its activities.

Section 6
The Ways and Means Chair will be responsible for presenting all fundraising projects to the Executive Board for approval and for organizing and properly completing approved projects.

ARTICLE VI: The Executive Board

Section 1
The Executive Board shall be composed of the officers of the Tempo Club, the music teachers, the District Music Coordinator, the Music Department Head, the immediate past President and the principals of the schools.

Section 2
The Executive Board shall exercise general supervision of the affairs of the club.

Section 3
The Executive Board shall meet within one week prior to all regular Tempo Club meetings or at the call of the President for the purposes of determining the policies of the club and to prepare information for submission to the full membership of the club.

ARTICLE VII: Meetings

Section 1
Regular meetings of the club will take place on the first Monday of each month during the school year, unless changed by the Executive Board due to holidays or special events. The club shall hold a minimum of six monthly meetings each school year.

Section 2
A majority of the members of the Executive Board being present shall constitute a quorum.

Section 3
The quorum for full membership meetings is established as that number of members present for the meeting, and a majority vote of those members shall constitute a valid vote.

ARTICLE VIII: Standing Committees

Section 1
The music teachers shall be ex-officio members of all committees.

Section 2
Standing committees shall be membership and Long Range Planning.

Section 3
All committees shall be appointed by the President with the exception of the Long Range Planning Committee.

Section 4
The Long Range Planning Committee shall consist of the members of the Executive Board. The function of this committee is to meet each spring to consider a proposed budget and long range plans compatible with the goals of the club. This committee should also keep a planned budget for at least two years in advance.

ARTICLE IX: Purpose

Section 1
The Tempo Club is organized exclusively for charitable educational purposes - specifically the support of music education in the Fairfield City Schools – and including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501 (c)(3) of the Internal Revenue code of 1954, (or the corresponding provision of any future United States Internal Revenue Law).

Section 2
Upon dissolution of the association, the Board of Trustees shall, after paying or making provisions for the payment of the liabilities of the association, dispose of all of the assets of the association exclusively for the purposes of the association in such manner, or to such organization or organizations organized and operated exclusively for charitable or education al purposes as shall at times qualify as an exempt organization or organizations under section 501 (c)(3) of the Internal Revenue Code of 1954, (or the corresponding provision of any future United States Internal Revenue Law), as the Board of Trustees shall determine. Any such assets not so disposed of shall be disposed of by the Court of Commin Pleas of the county in which the principal office of the association is located, exclusively for such purposes or to such organization or organizations, as said Court shall determine which are organized and operated exclusively for such purpose.

Section 3
Notwithstanding any other provision of these articles, the association shall not carry on any other activities not permitted to be carried on by an association exempt from federal income tax under Section 501 (c)(3) of the Internal Revenue Code of 1954, (or the corresponding provision of any future United States Internal Revenue Law).

ARTICLE X: Election of Officers

Section 1
A nominating committee shall be appointed by the President at the March full membership meeting. This committee shall submit a slate of candidates for officers to the full membership at the May meeting. At least one nomination should be submitted for each officer position, preferably more. Nominations for each position will be accepted from the floor at the full membership meeting in April only. An attempt should be made to ensure representation from all areas and levels of the music department. In all cases, the person or persons nominated by the committee or from the floor musta have indicated their willingness to accept the nomination. As indicated in Article VII, Section 3, a majority vote of the members present will constitute a valid election.

Section 2
In the event an office becomes vacant during the year after the normal election of officers, the Executive Board shall nominate a new candidate for the vacant office. This nomination will then be presented at the next membership meeting with nominations also being accepted from the floor and a vote will be taken at the same meeting. If a vacancy occurs during June, July, or August, a replacement will be voted on at the first regular general meeting. Nominations for the open position will be taken from the floor before said vote.

ARTICLE XI: Expenditure of Funds

Section 1
The expenditure of funds from the treasury in the amount of $500.00 or less may be made by a majority vote of the Executive Board.

Section 2
The expenditure of funds in amounts over $500.00 will require a majority vote at a regular or called meeting of the full membership.

Section 3
All deficit spending or commitment of funds will require a majority vote at a regular or called meeting of the full membership.

ARTICLE XII: Authority

The rule contained in Robert's rules of Order, as revised, shall govern the meetings of the club in cases in which they do not conflict with these bylaws.

ARTICLE XIII: Amendments

The Bylaws may be amended by a majority vote of members present at a regular or called meeting of the full membership provided that the proposed amendment or amendments have been presented for consideration at the preceding regular meeting of the full membership.

ARTICLE XIV: Awards

The Tempo Club has the option to select no more than two (2) individuals each year to be honored as "Life Members" of the Tempo Club. Criteria for this selection will be prior involvement, cooperation, and support of the Tempo Club and they shall not be a current Officer of the Tempo Club or a member of the music department staff. All life members have voting rights.